Privacy PolicyÂ
EXHIBITION & EVENT ASSOCIATION OF AUSTRALASIA LTD – PRIVACY POLICY
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1. About the Exhibition & Event Association of Australasia Ltd (EEAA)
1.1 Exhibition & Event Association of Australasia Ltd is an Industry Association body, whose members are made up of businesses who are venues, organisers, suppliers or Associations within the exhibition & events business sector.
1.2 This Policy applies to any of Exhibition & Event Association of Australasia Ltd web sites and / or products including www.eeaa.com.au, www.exhibitions.org.au and/or any of its other business entities.
1.3 Any reference to “Exhibition & Event Association of Australasia Ltd” in this policy is intended to be accepted as being the same for any of its products or services.
2. Privacy Policy Notice
2.1 Exhibition & Event Association of Australasia Ltd respects everyone’s right to personal privacy. This website notice explains our policy for dealing with personal information we collect through this website.
2.2 By accessing or using this website you acknowledge to be bound by this privacy notice.
2.3 Throughout this notice, we refer to your personal information. The Privacy Act 1988 (Cth) (the Act) defines personal information as: “…information or an opinion, whether true or not, and whether recorded in a material form or not, about an identified individual, or an individual who is reasonably identifiable.”
2.4 Your names, email address, postal address and telephone number are examples of personal information.
2.5 We view privacy as a serious matter and we strictly adhere to the Australian Privacy Principles (APP), the Privacy Act 1988.
2.6 This Privacy Policy Statement (Privacy Statement) sets out our process for collection, storage and management of personal information across our business.
2.7 Please note that when you use a link from our website to other websites, those websites are not subject to our Privacy Statement. You will need to contact those websites to find out about their privacy and security policies.
2.8 This Privacy Statement sets out our current website privacy policies necessary to comply with the Act, the APPs.
2.9 We will update our Privacy Statement from time-to-time to ensure its currency with the changes in the domestic and international legal sphere. We will notify you of these changes by publishing them on this website. We therefore encourage you to check this page from time to time. By continuing to use this website, you agree to accept any changes we make to this Policy Statement.
2.10 If you have any questions or concerns about this website’s Privacy Statement and policies, please contact our Privacy Officer:
Domenic Genua
PO Box 952
Chatswood NSW 2057
Ph: +61 2 9413 9520 Email: ceo@eeaa.com.au
3. Types of Personal Information we collect
3.1 The type of Personal Information generally collected by Exhibition & Event Association of Australasia Ltd may include your name, residential address, telephone numbers and other contact details, date of birth, email address, and other identifying data to enable us to identify and communicate with you. We may also collect information about your use of our products and services and any preferences you tell us about.
3.2 We do not collect sensitive information about you unless:
3.2.1 You consent to the collection of the information and the information is reasonably necessary for, or directly related to, one or more of Exhibition & Event Association of Australasia Ltd’s functions or activities.
3.2.2 Exhibition & Event Association of Australasia Ltd ensures that it only collects, and stores solicited personal information, that is information that has been expressly requested by Exhibition & Event Association of Australasia Ltd.
3.2.3 If unsolicited personal information is provided by you, we are under an obligation to, within a reasonable period after receiving the information, determine whether we could have collected the information under APP 3.
3.2.4 If we determine that the piece of information could not have been collected by us, and the information is not contained in a commonwealth record, then we will, as soon as practicable but only if its lawful and reasonable to do so, destroy or de-identify the information.
3.2.5 Information that is retained by us is updated upon receipt of notification of changes and is protected from distribution outside of Exhibition & Event Association of Australasia Ltd except with the permission of each relevant company or individual.
3.2.6 Wherever possible we will offer you the option of de-identifying your personal information in any transaction where information is collected or stored by us.
4. How we collect information
4.1 Personal information is only collected through lawful and fair means. There are several ways in which your information may be collected:
4.1.1 Submitting an enquiry through one of the Exhibition & Event Association of Australasia Ltd owned and managed websites;
4.1.2 Subscribing to news services through one of the Exhibition & Event Association of Australasia Ltd web sites.
4.1.3 Making an enquiry over the phone, email or other form of communication through a Exhibition & Event Association of Australasia Ltd staff member;
4.1.4 Prospective clients entering data into our Customer Relationship Management database tool (CRM) as a result of a networking or business functions; and
4.1.5 Participation in any event or competition organised by Exhibition & Event Association of Australasia Ltd and
4.1.6 Becoming a client or member through a business transaction.
5. Why we collect personal information
5.1 We collect and use personal information about our stakeholders. This information is primarily for purposes to provide information in the form of newsletters, flyers, education,
and other material relevant to communicating with individuals in the process of delivering our business service.
5.2 We collect information primarily for advertising, promotions, direct marketing, remarketing and retargeting purposes, to the extent that this use is not inconsistent with our compliance with APPs.
5.3 Exhibition & Event Association of Australasia Ltd uses Google Analytics, Google Ad Words, Facebook and other social or business mediums to assist it in achieving the above purposes.
5.4 If we hold personal information that was collected for a particular purpose, we ensure that the information is not used for another purpose unless:
5.4.1 You have provided informed consent for the use or disclosure of the information; or
5.4.2 You would reasonably expect us to use or disclose the information for the secondary purpose and the secondary purpose is:
5.4.2.1 directly related to the primary purpose (if the information is sensitive information); or
5.4.2.2 related to the primary purpose (if the information is not sensitive information).
6. How we store information
6.1 We store personal information in secure computer storage facilities. Information that is collected from its members is entered into the Exhibition & Event Association of Australasia Ltd’s Customer Relationship Management System. In so doing, we have taken numerous steps to protect your personal information from misuse, interference, loss and unauthorised access, modification or disclosure.
6.2 Access to personal information is restricted to Exhibition & Event Association of Australasia Ltd staff only.
6.2.1 Information collected from enquiries through our website are stored within our email system
6.2.2 Information collected from telephone enquiries or submitted through our application process are stored on our Customer Relationship Management database tool.
7. Obligation
7.1 We are under an obligation to notify you when a data breach is likely to result in serious harm to any individual whose personal information is involved in the breach.
8. Security and Maintenance
We have processes for the security of all data whether in physical or electronic form. Security of information is a high priority to us. Access to, and manipulation of, information, both physical and electronic, is controlled using systems (electronic and manual) which are current and in line with industry standards.
Our systems are regularly reviewed to ensure that the highest standards possible are maintained. Information collected via the website is stored securely by authorised third parties and will only be accessed by authorised personnel.
We take all reasonable steps to ensure that your information is de-identified or destroyed when it is no longer required by us. As a general rule we are legally required to keep information for seven years, however this may vary depending on specific legal requirements or our business needs.
We take all reasonable steps to ensure that your information is current and accurate. To assist us in this regard we request that you notify us of any changes to the information we hold on you.
9. Access and Correction
You can access and correct your personal details held by us by contacting:
Exhibition & Event Association of Australasia Ltd
PO Box 952
Chatswood NSW 2057
Tel: 02 9413 9520 or Email ceo@eeaa.com.au
DISCLAIMER, TERMS & CONDITIONS
Welcome to the Internet Sites of Exhibition & Event Association of Australasia Ltd. Terms and conditions, site usage rules and advertising conditions for sites owned and operated by Exhibition & Event Association of Australasia Ltd, including but not limited to Exhibition & Event Association of Australasia Ltd www.eeaa.com.au or www.exhibitions.org.au. Any reference in these Terms & Conditions to Exhibition & Event Association of Australasia Ltd also includes to its owned and controlled web sites. In these terms Exhibition & Event Association of Australasia Ltd should be referred to herein as “we”, “us”, or “our”. “You” means you, the user of Exhibition & Event Association of Australasia Ltd sites and “Your” shall be interpreted accordingly. All references to “Property” refer to Exhibition & Event Association of Australasia Ltd Internet Sites, communication campaigns and all other material to support and promote its business activities.
These Terms and Conditions shall apply to Your use of any of the Exhibition & Event Association of Australasia Ltd Internet Sites. By using these Internet Sites, you agree to be bound by these terms and conditions set out below. If you do not agree to these terms and conditions, please do not use the Exhibition & Event Association of Australasia Ltd Internet Sites. We reserve the right, at our discretion, to change, modify, add, or remove portions of these terms and conditions at any time. Please check these terms and conditions periodically for changes. Your use of any of the Internet Sites will be deemed an acceptance of the terms and conditions existing at that time.
ACCEPTABLE USE
You agree that any use by You of the Exhibition & Event Association of Australasia Ltd Internet Sites shall be in governed by the following conditions;
§ All copyright, trademarks and all other intellectual property rights in all material or content supplied as part of the Exhibition & Event Association of Australasia Ltd Internet Sites shall remain at all times vested in Us.
§ You are permitted to use this material or content only as expressly authorised in writing by Us.
§ You will not, and You will not assist or facilitate any third party to, copy, reproduce, transmit, distribute, frame, commercially exploit or create derivative works of such material or content.
§ You will not do anything that affects the operability or security of the Exhibition & Event Association of Australasia Ltd Internet Sites or causes unreasonable inconvenience or offence or disruption to our staff.
RESTRICTIONS TO OUR LIABILITY
§ You acknowledge and agree that We are not responsible for the availability of any third-party websites or material You access through the Exhibition & Event Association of Australasia Ltd Internet Sites.
§ We do not endorse and shall not be held responsible or liable for any content, advertising, products or services on or available from such Internet Sites or material.
§ We will not be liable for any loss of business, profit, revenue, goodwill or reputation, or for any damage to these relating to use of the Exhibition & Event Association of Australasia Ltd Internet Sites or as the result of any dealings with third parties accessible through the Exhibition & Event Association of Australasia Ltd Internet Sites.
§ We will not be liable for any loss of, or damage to, any data or computer program caused by Your use of the Internet Sites or this material.
§ We take precautions to detect viruses and other harmful codes, which may be introduced into the Exhibition & Event Association of Australasia Ltd Internet Sites or related material. However, You are responsible for using your own procedures for detecting these and for protecting your systems against them. We will not have any liability for any loss or damage caused by any virus or other harmful code.
USER GENERATED CONTENT
Exhibition & Event Association of Australasia Ltd welcomes the You to provide content in the form of comments, still photographs, video, stories, and other types of user-generated content for publishing to our Internet Sites and print publications.
Only content that complies with the following terms and conditions is eligible for publishing.
§ If you submit content to Exhibition & Event Association of Australasia Ltd, you agree to be bound by these terms and conditions. These terms and conditions are subject to change at any time.
§ Exhibition & Event Association of Australasia Ltd editors and moderators at their discretion may edit or remove your content. Only Exhibition & Event Association of Australasia Ltd staff determine whether your content will be published.
§ You acknowledge that your content is accurate and reflects actual people and events and you did not digitally alter images or footage in any way to impersonate any person or entity or falsely state or otherwise misrepresent your affiliation with a person or entity.
§ On providing your content to Exhibition & Event Association of Australasia Ltd for publication in any media, you indemnify Exhibition & Event Association of Australasia Ltd and its officers, employees and agents against any damage or loss made against or suffered by any of those indemnified arising, in whole or in part, as a result of the publication by Exhibition & Event Association of Australasia Ltd or a person permitted by Exhibition & Event Association of Australasia Ltd of your content; or a breach by you of these terms and conditions.